Last Day For Withdrawal: April 25, 2008 (Friday)

The last date for withdrawal is written on the academic calendar which is approved by the University Senate. It is impossible to extend this date. Therefore, it is strictly recommended to students to obtain the approvals for withdrawal (approval from the advisor and the course instructor) before the deadline. Since the deadline for withdrawal is 10 weeks from the beginning of classes, no excuses will be accepted for being late because of not being able to find the advisor or the course instructor for approval. Students who do not complete the withdrawal process by the deadline will not be able to withdraw.

Application form for withdrawal:

http://www.oidb.metu.edu.tr/english/withdrawal_form.doc http://www.oidb.metu.edu.tr/form/withdrawal_karti.doc

When and where you should submit the Withdrawal Cards?

After you obtain the necessary signatures from your advisor and the course intructor, you should submit the “Advisor's Copy” to your advisor and the “Registrar's Copy” to the department secretary in the Registrar's Office.

WHAT DOES “WITHDRAWAL” MEAN?

According to the 10th item of the “Undergraduate Regulations”, after the registration and add-drop periods finished, students can withdraw from the courses within the first 10 weeks of the semester, if they meet the necessary conditions. The suggestion of the student's advisor and the approval the course instructor is also required. In the “Graduate Regulations”, withdrawal is not allowed. For this reason, students who are enrolled in the graduate programs cannot apply for withdrawal.

WHAT ARE THE NECESSARY CONDITIONS FOR WITHDRAWAL?

Courses in the curriculum of first year: Students cannot withdraw from the courses that should be taken within the first two semesters of the undergraduate program (except the courses which are taken for the second time in order to increase CGPA).

Courses that should be repeated: Students cannot withdraw from the non-credit courses, the courses taken in not-included status (NI status) and the courses that should be repeated (courses with grades of FF, FD, NA, or W). This rule includes all of the (must and elective) courses. So, if the student takes an elective course in order to replace another elective course with an unsuccessful grade, the student cannot withdraw from the second course.

Course load: Students are not allowed to withdraw if his/her course load will reduce more than 1/3 of normal course load. This rule does not include students in suspension status. Normal course load is the number of courses in the catalogue that should be taken within a certain semester. This rule includes “irregular” students. So,

If the course load in the catalogue is 5, then the student can not withdraw from more than 2 courses.

If the course load in the catalogue is 6, then the student can not withdraw from more than 2 courses.

If the course load in the catalogue is 7, then the student can not withdraw from more than 2 courses.

How many courses can be withdrawn: Students cannot withdraw from;

• more than one course in a semester

• more than six courses during the undergraduate program.

Students of double major/minor programs: Those students who want to withdraw from the courses that are common to their major programs and double major or minor programs, should go through the process of withdrawing from these courses in both their double major or minor programs.

Students in graduation status: It is an obligation that withdrawn courses should be repeated. The withdrawn courses may be excluded from the program or they may be elective courses. In this case, students will take the courses that are approved by the Department Chair. Since, the courses with a ‘W' grade should be repeated, the students who will graduate need to be careful. Even if the normal course load has been exceeded at the time of graduation, the courses with the grade of ‘W' should be repeated. In this case, the student will have to continue one more semester.

Students that have completed the maximum education period: Withdrawal is also very important for the students who are about to complete their maximum education period. According to the regulations, students who have completed their 14th semester in the university and have 4 or 5 courses left are given 4 additional semesters. Students who have completed their 14th semester and have 3 or less courses left are given unlimited number of additional semesters. Students who have completed their 14th semester and have 6 or more courses left (except non-credit courses) are dismissed from the university. For this reason, students who are in their 14th semester are strictly recommended to be careful about these issues when withdrawing from courses.

Courses with passing grades: The courses with passing grade (DD and above) can be taken again in order to increase CGPA. However, the second course should be taken within three semesters after the first one has been taken. If a course is taken for the second time (even though it has a passing grade) in order to increase the CGPA, it can be withdrawn. However, it should be repeated.

Example 1:

If X is a course that is given every semester, and if its grade for the Spring Semester is DD, in the Fall Semester, you can withdraw from it , in the following Spring Semester, it should be taken again (in this case, the course is taken again after less than three semesters)

Example 2: If X is a course that is given only in Fall Semesters, and if its grade for the Fall Semester is DD, if it is not given in the Spring Semester, in the following Fall Semester, it is not allowed to be withdrawn, if it is not given in the following Spring Semester, in the Fall Semester, more than three semesters have passed after the course has been taken